2012 Rally Volunteer List

Thanks so far to the current 2012 Rally Volunteers. There are still spots open – if you want to participate, it’s a great way to get involved with both the club and the Rally!

2012 AZ LR Rally

 

Position Qty Volunteer(s)
Rally Lead Person 1 Doug L
Registration Team 3-4
Registration Lead
responsible for making registration come together
1 Diana M
Rally Attendee Communications
emailing all communications to rally participants
Check-In Station
Coordinate set up, material, and manpower for rally check-in station
1 Diana M
Goodie Bags & Name Tags
Coordinate with sponsorship team for giveaways and physical assembly of bags, including t-shirts
1 Diana M
T-Shirts
Keep accurate count and order t-shirts and coordinate distribution at check-in
1 Shaun
Rally Web Site 2
Web Site Coordinator 1 Bob K
Web Site Presence
Creating and maintaining website, registration process, posting sponsors, etc.
1 Peirre L
Events Team 2-3
Dinner
Keep accurate count, plan menu, and give final count to catering
2 Mateo & Val
Raffle
Main Raffle and Kids Raffle
Work with sponsorship team to coordinate give-aways, secure master of ceremonies, and run raffles
1 Joanne
Vendor Night
Organize sponsors and work with venue team to run vendor night
Morning Staging
Organize, set-up, and run morning staging area, including signage
2 Mateo & Val
Venue Team 2-3
Hotel
Shop, compare and select venue
1 Diana
Camping
Shop, compare and select camping area
1 Kelly H
Vendor Night
Work with venue team/hotel for vendor night location and layout
Trails Team 2
Trail Selection/Publication
Investigate and select all trails for rally and create list for participants
1 Pierre L
Trail Maps
Create and print trail maps for rally participants
1 Chuck P
Sponsorship Team 3
Securing and coordinating with potential sponsors 2 of 3 Shaun M
Doug L
Safety Coordinator 1
Coordinate emergency medical and emergency towing contacts 1 Puneet
Trail Communications Coordinator 1
Organize on-trail communications plan for each trail, as well as outgoing and incoming group check-ins plan to ensure everyone returns safely 1 Craig L
Signage Coordinator 1
Plan and execute installation and tear-down of rally signage 1 Pierre L
Financial Officer 1
Work with chair person to set and maintain budget 1 Craig L
Marketing Coordinator 1
Work to create awareness of rally online and any other means of spreading the word 1 Daria MJ

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